Thinking of taking a training course to update your skills or to learn something new? There is a 4-step process listed below. Just be sure to allow enough time for the process, for instance, if your training costs will be over $1,000 and/or the event is held out-of-state, you will need Board approval. So in addition to the committee's process, remember to include the college/district processes.

Any employee who receives funding for a professional development activity may be asked to share the information gained with the campus community.

In a nutshell, here is the 4 Simple Steps to Processing PD Funded Travel/Conference Requests.


Procedures for Requesting Funding for Individual Off-Campus Activities:

  • Complete a SD-1 Form, "Conference Attendance Form” (Updated 01/01/2019)
  • Submit the completed SD-1 with the appropriate signatures and conference literature to Professional Development, ADSS-200, at least six weeks prior to the event.
  • Employees usually pay for registration and other costs “up-front” and are reimbursed by the District. If you wish to receive and ADVANCE, complete the AC-10, Part B, with your supervisor/dean signature. Submit both your SD-1 and AC-10 request at least three months in advance of your conference date.
  • As soon as the committee meets and reviews your request, you will be notified of the status of your request.
  • Any activity costing $1,000 or more requires Board approval, regardless of percentage of the activity funded by Professional Development. Additionally, any activity occurring out-of-state requires Board approval. The appropriate Board date will appear on your request form..
  • Any activity costing $1,000 or more requires Board approval, regardless of percentage of the activity funded by Professional Development. Additionally, any activity occurring out-of-state requires Board approval. The appropriate Board date will appear on your request form..

  • In order to receive reimbursement, you must submit the following:  
    • A completed AC-10, “Travel Claim Form” signed by the claimant.
    • All receipts (registration, food, hotel, parking, transportation, etc.). Must submit itemized receipts for lodging, showing all charges (such as food/meals) with proof of payment, in order to get reimbursed. There is no reimbursement for alcohol.  
    • Your approved and signed SD-1 Form, "Individual Request for Conference Attendance" with activity literature attached that shows the name, date, location of conference.
    • Once received, the following will occur:
    • At this point, a Request for Purchase Requisition (PR) has been created for anticipated expenses. If you are requesting reimbursement, you are considered the vendor, therefore, please be sure to provide your name, home address, and phone number.
    • AR-1, “Activity Report Form”– Keep this form separate from your travel claim.

Please --STAPLE-- together your requests and travel claims and submit to Professional Development Department, ADSS/200 for processing. DO NOT PAPER CLIP YOUR PAPERWORK. 

This paperwork must be submitted within 30 days of the event, according to District policy.

Be sure to keep a copy of everything submitted to the committee for your files.

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Updated 11/6/18