Guidelines for Flex Calendar Obligation

The work year for a regular ten-month employee shall contain 177 workdays, including four days of flex activities for any academic year" (Article 13–WORKLOAD, Section A, of 2007-2010 agreement). Activities or events used to satisfy the Flex Calendar Obligation may not conflict with regularly scheduled class activities or other regularly scheduled activities considered to be part of the normal "workload." Completed Flex Activity Report forms, including activities you will complete prior to July I, must be turned into your immediate supervisor on or before the day of graduation. If you have questions or need additional information, refer to your Campus Flex Coordinator.

Authorized or Recognized Flex Calendar Activities:

Activities or events that contribute to "staff, student, and instructional improvement" are considered to be applicable toward satisfying the Flex Calendar Obligation. Professional development activities intended for instructional improvement include in-service training, workshops, conferences, seminars, individual or small group planned projects, and institutionally planned activities.

The following list of activities is intended as a guide and is not intended to be limiting in terms of specific activities.

(A) Staff Improvement

(B) Student Improvement

(C) Instructional Improvement

1. Developing new programs (e.g., a workshop on designing programs)

1. Teaching a class in shortened format during a flex period (Provided no pay is provided).

1. Attending workshops on teaching methods or techniques.

2. Faculty and counselor meetings to address areas of concern.

2. Developing a new program to meet changing student needs.

2. Exploring alternative instruction methods or developing a new course.

3. Faculty and staff meetings to improve learning resource support services to students.

3. Faculty and staff (e.g., tutors, lab assistants) meetings to improve services to students.

3. Development or revision of programs, course curriculum, learning resources and evaluation.

4. Orientation/education (e.g., new faculty, role of academic senates, training students, staff, and faculty to service on committees, changing role of technology in education).

4. Creating self-study modules and/or computer-assisted instruction.

4. Modification of a course to address the needs of diverse students.

5. Workshops on how to mentor students or how to mentor faculty.

5. Student advising (e.g., academic advising of students by faculty).

5 .Modifying an existing course to comply with changing institutional or discipline standards.

6. Student, faculty, and staff diversity (e.g., sexual harassment workshops, affirmative action conference, cultural diversity seminars, multicultural activities).

6. Mentoring of students.

6. Grant writing to secure funds for instructional improvement.

7. Workshops or individually-designed activities to improve or enhance a person’s skills or knowledge in his/her own discipline.

7. Training in classroom research or assessment techniques.

7. Developing student readiness programs specific to course disciplines.

8. Improving or learning how to deal with computers and technology.

8. Meetings (department, division, or college-wide) specifically to discuss strategies for improving service to students.

8. Faculty and counselor meetings to address areas of curriculum.


9. Faculty advising for student clubs.

9. Review of learning resource materials to eliminate outdated items and recommend additions.


10. Conducting special workshops for students (e.g., understanding the college schedule, transfer requirements, etc.)

10. Creating self-study modules and computer-assisted instruction modules.


11. Faculty participation in student orientation programs.


  • Flex Activity participants will earn one (1) hour of credit for each hour of participation in an appropriate flex activity.
  • Flex Activity presenters will earn three (3) hours of credit for each hour of the presentation of an approved flex activity. Faculty-produced Flex Activity presentations must be approved in advance by the campus Professional Development Coordinator.
  • Faculty on sabbatical leave, retraining leave, leave without pay or on a teacher exchange program are not required to do Flex Activities for the period of time of their leave or special assignment.
  • Courses or credits used for salary advancement cannot be used for Flex Credit.